<p>Established in 1994, TES 2000 is a highly regarded principal contractor to the rail industry. The company headquarters are in Colchester, Essex, with regional offices in Watford, Rugby, Manchester, Preston, Peterborough and Carlisle. They undertake a range of services on Network Rail&rsquo;s infrastructure, including the delivery of track renewal projects. And they have developed high levels of expertise and national coverage in the delivery of Possession Management, Electrification, Technical Services, Track Renewals and Maintenance.</p>
<p>TES had never previously worked with an outsourced payroll solution and had no knowledge relating to the legal requirements related to umbrella Payroll. The senior management team wanted to get a full understanding of the sector before making the leap into outsourced payroll.&nbsp;</p>
<p>Starting in 2019, over the course of around 6 months, and several meetings. Andrew was able to fully inform the team at TES about the intricacies of umbrella and CIS payroll.</p>
<p>A key consideration was how the company could pass on savings of investing in administration staff and payroll software to contractors. This enabled TES 2000 to pay the contractors a higher rate and ensure they also received a top-class payroll service in the process.&nbsp;</p>
<p>Initially starting with the CIS contractors, TES slowly started moving the payroll process over to Payme until in late 2021 Payme became sole supplier for all payroll of TES workers for both CIS and umbrella.&nbsp;</p>
<p>TES have also benefitted from ongoing and continued legal advice on any and all changes to the supply chain and payroll outsourcing from the team at Payme.&nbsp;</p>
<p><strong>Testimonial:</strong></p>
<p><strong>How you have found working with Payme:</strong><br>Working with Payme has been a fantastic experience for us. The team is always professional, supportive, and ready to help with any questions or concerns we have. They know I ask a lot of questions, and Andrew is always thorough, providing all the information we need, including links to legislation.</p>
<p><strong>Have Payme been able to provide legal and financial advice:</strong><br>Yes, Payme has consistently provided us with excellent legal and financial advice. Their expertise has been incredibly valuable, helping us navigate complex situations with confidence. We feel safe knowing that Payme would never put us in a risky position.</p>
<p><strong>Do you feel like Payme look after your contractors:</strong><br>Absolutely! They do their best to ensure our contractors are well-supported and informed. They involve us in any queries so we can work together to resolve the situation. Andrew and Steph are always just a phone call away, ready to provide immediate assistance.</p>
<p><strong>How have you found the communication from the teams:</strong><br>The communication from Payme's teams has been great. They are always responsive, clear, and proactive, making sure we are up-to-date and any issues are addressed quickly. We appreciate the daily communication from the registrations and payroll teams, which keeps us well-informed and engaged.</p>
<p><strong>Would you trust in our ability to solve issues:</strong><br>Without a doubt, we have complete trust in Payme's ability to solve any issues that arise. Their problem-solving skills are exceptional, and they handle challenges with professionalism and efficiency, giving us peace of mind.</p>
<p>-Bianca Molloy,&nbsp;People Director - TES 2000 Ltd</p>

<p>Established in 1994, TES 2000 is a highly regarded principal contractor to the rail industry. The company headquarters are in Colchester, Essex, with regional offices in Watford, Rugby, Manchester, Preston, Peterborough and Carlisle. They undertake a range of services on Network Rail&rsquo;s infrastructure, including the delivery of track renewal projects</p>

Case study – TES 2000 

<p>Soon after Payme was established, John was joined by Alison Jolly as Operations Manager and Andrew Mitchell as Sales/Director.</p>

<p><br></p><p><br></p><p>Over the last decade, Payme has developed a reputation for high levels of customer service amongst its clients, who include self-employed contractors in the construction, rail and industrial sectors, as well as providing PAYE umbrella services to recruitment agencies, and fully-managed payroll outsourcing to businesses of any size, in any sector.</p><p>We are now a team of <strong>30</strong>, with offices based in <strong>Wetherby</strong>.</p>

<h2>We offer clear and compliant contracting and payroll services</h2>

<blockquote>After seeing a gap in the market for a compliant payroll company, Payme was founded in 2012 by John Patrick, following 25 years he had spent working in the recruitment industry.</blockquote>

<p>Payme provides a variety of services designed to fit the specific</p><p>needs of all contractors and agencies.</p>

<h2>Why choose Payme?</h2>

<h2>Clear and compliant contracting and payroll services</h2><h4>Whether you're an agency looking for the best way to pay your contractors, or a contractor looking for the best way to get paid, look no further.</h4>

<p>Our number one priority is ensuring that we are 100% compliant and provide a consistently high level of service for everyone we work with.</p><p><br></p><p>Payme's payroll experts understand how critical it is for our services to be as clear, concise and efficient as possible.</p><p>With ever-changing legislation, we ensure that our payroll and contracting services comply with legislative rules, maximise contractor net pay, and deliver commercial value.</p>

<h2>Payme</h2><h2>Key Features</h2><h4>Our comprehensive product range designed to meet the needs of both the agency and the contractor with our dedication to compliance and high levels of customer service.</h4>

<ul><li>Fully compliant, robust and accountable processes</li><li>Fully managed end-to-end services</li><li>Locally based account management</li><li>Resourced to handle large volumes</li><li>Responsive, reliable, and efficient customer service</li></ul>

<h2>Looking for the best way to pay your contractors?</h2><h4>Payme can help with the following,</h4>

<ul><li>Compliant, reliable and cost-effective contractor payment services.</li><li><br></li><li>Providing Umbrella PAYE, CIS or Outsourced Payroll.</li><li><br></li><li>Dedicated account managers.</li><li><br></li><li>Low-risk processes.</li><li><br></li><li>Paying your contractors accurately and promptly.</li><li><br></li><li>Complying with all necessary legislation.</li><li><br></li><li>An easy and efficient registration process.</li><li><br></li><li>Complete peace of mind - we are FCSA accredited.</li></ul>

<p>We are a £100 million turnover business, working with more than 250 agencies across the UK, and paying over 4,000 contractors every week. We are able to do this through excellent customer service, strong relationships with recruitment agencies and contractors, and trust from all those we work with.</p>

<p>Payme's Umbrella, CIS and PEO products have been designed with you in mind. We know what recruitment agencies need - compliance, clear communication, prompt contractor payments and excellent customer service. No matter which product you choose, we will provide you with the high level of service that you expect, and the best payment product that you deserve.</p>

<p>If you’re going through the process of choosing a payroll provider, ensure that the organisation you choose is both FCSA accredited and Professional Passport approved, to ensure you’re working with a company that strives to achieve the highest standards of compliance.</p>

<h4>For high quality service and guaranteed peace of mind</h4>

<h4>For top quality payroll products designed to suit your needs</h4>

<h4>We are FCSA accredited.</h4>

<h2>Everything you need to know about payroll</h2>

<p> Whether you're a contractor, recruitment agency or payroll professional, you'll find everything you need in one place, from the latest compliance updates to expert payslip guidance. Our invaluable insights will equip you with the knowledge and confidence to navigate the rapidly changing payroll landscape. </p><p><br></p><p>Get to grips with the latest payroll, taxation and industry regulations.</p><p>

<p>The Midlands-based specialist has access to more than 12,000 mortgages from over 90 lenders, meaning they save you time by doing the mortgage search on your behalf, and make the whole mortgage process clear and straightforward.</p>

<h4>Payme has chosen Roots Mortgages as our partner to provide specialist mortgages for contractors, freelancers, limited company directors and independent professionals.</h4>

<p>They also work with you to fully understand your circumstances across mortgages, protection and estate planning to give you a full 360 view on your financial exposures, opportunities and potential savings – all for free, and with no obligation to proceed.</p><p>Roots offers a wide range of protection insurances to ensure that should the worst happen, you have peace of mind that you, your family and your home are protected.</p><p>If you are a first time buyer, or you are looking to remortgage, move home or invest in a buy-to-let property, Roots will be able to find the right mortgage and protection for you based on your circumstances.</p>

<p>As experts in their field, Roots works with lenders who specialise in contractor mortgages and understand how a contractor works and earns money, and most importantly, doesn't treat you negatively just because you aren't a PAYE employee.</p>

<h2>You'll be in safe hands with Roots!</h2>

<h4>What range of mortgages does Roots offer?</h4>

<p>First time buyers, homeowners, home movers, remortgagers, owners porting.</p><p>Help to buys, shared owners.</p><p>Buy-to-lets, let-to-buys, large loan borrowers.</p>

<p>Fixed rate, offset, variable rate, standard variable rate mortgages.</p><p>Discounted rate, capped rate, tracker mortgages.</p><p>Interest-only, offset mortgages.</p>

<p>Life insurance, mortgage payment protection, critical illness, family income.</p><p>Buildings &amp; contents, mover protection.</p><p>Wills, pensions and investments*</p>

<h2>Sign Up now.</h2>

<p>At Payme we give the worker the ability to take advantage of salary sacrifice for pension contributions. It could be an excellent and tax efficient way to save for retirement. Typically, the contributions are treated as employer contributions which means the funds are not assessed for PAYE tax and therefore additional savings in tax and National insurance contributions.</p><p>As an employee of Payme you can pay a fixed percentage into a private pension as long as it doesn’t reduce your gross pay below national minimum wage. You are currently able to pay up to £40,000 a year with the possibility to even back-date any unused allowances from the previous three years.</p><p>Not all umbrella companies allow workers to take advantage of salary sacrifice which is just one more reason why Payme is the umbrella of choice for contractors.</p>

<p>The Data Protection Bill updates data protection laws in the UK, supplementing the General Data Protection Regulation (EU) 2016/679 (GDPR), implementing the EU Law Enforcement Directive, and extending data protection laws to areas which are not covered by the GDPR.</p><p>It is intended to provide a comprehensive package to protect personal data.</p>

<p>This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.</p><p>Please read it carefully to understand our views and practices regarding your personal data and how we will handle it.</p>

<p>Modern slavery is a crime and a violation of fundamental human rights.</p><p>It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.</p>

<p>A contractor providing their services via an employment intermediary is deemed to be under supervision, direction or control (SDC) when the end-user client directs the manner in which they provide those services - i.e. the end-user/client tells the contractor how to perform their duties.</p><p>As of April 2016, contractors who fall under the supervision, direction and control of their end-user client are not entitled to claim tax-free expenses (including mileage), unless they provide their services from more than one workplace within the same assignment.</p><p>If so, they are able to claim mileage from home to the secondary workplaces, or between workplaces if they travel to more than one during the same day.</p><p>Our range of products provide options whether your contractors fall under the supervision, direction and control of the end-user, or not.</p>

<p>Temporary contractors providing their services via an employment intermediary, such as a recruitment agency, are unable to claim tax-free expenses (including mileage where they are travelling to a single site for the entire duration of their engagement), unless:</p>

<p>Contractors who provide their services via an employment intermediary are presumed to be under the supervision, direction or control of the end-user unless proved otherwise.</p><p>Therefore, the agency and the end-user will need to demonstrate that SDC is not present on an assignment.</p><p>Due diligence and scrutiny of each and every assignment contract will be required.</p><p>However, it is unlikely that HMRC will police SDC compliance by inspecting individual contracts within individual agencies.</p><p>Instead, its focus will be on businesses like Payme which are inspected regularly to check compliance with the new (and ongoing) regulations.</p><p>It is our responsibility therefore to maintain robust and compliant processes and procedures, meaning all risk lies with us, so your business is protected.</p><p>Plus, if you want to audit us as part of your due diligence, we are happy to facilitate that.</p>

<p>HMRC’s starting point is that all contractors providing their services via an employment intermediary are under the supervision, direction or control of the end-user.</p><p>To demonstrate that they’re not, you’ll need to establish whether the end-user client (this could also be a manager or foreman) tells the contractor what to do and how to do it.</p><p>This might include overseeing how the work is done, controlling when it is done, and moving the contractor around the site as the client chooses.</p><p>Our SDC check has been developed in conjunction with the UK’s leading tax and employment law advisory bodies and is a robust mechanism for assessing SDC.</p>

<p>Regulation 13A of the ‘Conduct Regulations’ (Conduct of Employment Agencies and Employment Businesses Regulations 2003) introduces a requirement to provide a ‘Key information document’ for agency workers.</p><p>The new regulation came into effect on the 6th April 2020. From this date, all new agency workers must be given a ‘Key Information Document’ before agreeing terms with an employment business.</p><p>The Agency will need to provide it to the “work seeker” before they start an assignment.</p><p>The purpose is to provide transparency on how the worker would be engaged and who would be paying/employing them, as well as showing the flow of income, the deductions being made, and for what.</p><p>The Key Information Document sets out key information about your relationship with us and the intermediary or umbrella company used in your engagement, including details about pay, holiday entitlement and other benefits.</p>

<p>Limited co/PSC contractors working in the public sector are now subject to new rules (known as off-payroll working in the public sector) whereby their agency or end-user will be charged with determining their IR35 status.</p><p>If the contractor is deemed to be caught by IR35, the agency or end-user would be responsible for applying the deduction of PAYE tax and National Insurance (employers and employees) contributions and RTI submissions.</p><p>PSC contractors are also no longer able to deduct the IR35 5% tax‐free allowance, which was intended to reflect the costs of managing IR35.</p><p>Agencies need to be aware of those clients that are public sector bodies, or that subcontract to public sector bodies in order to determine the IR35 status of contractors working for them. A list of public sector organisations can be found here (Annex B).</p><p>To help contractors working in the public sector determine whether they fall under IR35 rules, HMRC has developed the Employment Status Service (ESS). This online tool calculates a contractor’s status based on their responses to a series of questions.</p><p>While it is only PSC contractors working for public sector clients who are affected by new IR35 rules, those in the private sector can’t afford to relax. When it comes to IR35, everyone needs to ensure their house is in order.</p>

<p>Our products and processes have been carefully designed under the supervision of the UK’s leading tax and employment law advisory bodies.</p><p>Our systems and procedures have been and will continue to be audited by HMRC.</p>

<p>Sign up is simple and straightforward. Simply call 0333 200 0845 and have your UTR (Unique Tax Reference) and National Insurance number to hand.</p><p>A member of our team will ask you a number of questions to determine whether you are truly self-employed.</p><p>Our software communicates directly with HMRC to verify your status, and registration takes a matter of minutes.</p>

<h4>Policies</h4>

<h4>Employee Handbook</h4>

<h2>Looking for the best way to get paid by the employer?</h2><h4>Payme can help you!</h4>

<ul><li>We understand that choosing a payment provider as a contractor can be a difficult decision to make. There is a lot to consider, from being paid on time and all processes running smoothly, to your taxes being paid and compliance being a priority.</li><li>Payme pays over 4,000 contractors every week, and our experts are on hand to ensure that working with us is as simple and straightforward as possible.</li></ul>

<ul><li>Excellent customer service</li><li>Paying you accurately and promptly</li><li>An easy-to-use online registration form</li><li>Submitting expenses online</li><li>An easy-to-contact, friendly customer service team</li><li>Low costs – there are no hidden charges</li></ul>

<ul><li>The ability to pay into a private pension through salary sacrifice</li><li>A wide range of products, meaning we have the right option for you, whatever your circumstances and requirements</li><li>If you're self-employed or employed under our PAYE services, we manage your tax, NI and VAT</li><li>Our products comply with legislation, whilst also maximising your take-home pay</li><li>A rigorous approach to compliance - we follow all the HMRC regulations</li></ul>

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Case study – TES 2000